Less is More: Writing Efficiently with LLMs

In a world overflowing with information, clarity has become a valuable resource. Too many words often dilute the core message and make comprehension harder. Those who want to communicate efficiently should focus on expressing the essentials clearly. Technologies like Large Language Models (LLMs) offer valuable support: They help structure content, summarize information, and eliminate unnecessary length. However, the challenge remains in using these tools correctly— maintaining focus rather than simply generating more text.

LLMs as a Writing Tool

LLMs have become an integral part of many writing processes. They help create, refine, and condense texts efficiently. They are particularly valuable for transforming rough ideas into structured drafts or optimizing existing content. As a self-employed software developer, I regularly use LLMs to generate or restructure documents. They are beneficial for the initial concept creation of raw ideas, allowing me to organize my thoughts quickly and shape them into a first draft. However, using this technology does not mean that more text is always better. On the contrary, LLMs shine when reducing content to its core and making it more effective.

The Power of Reduction: Fewer Words, Greater Impact

A good text is not defined by its length but by its impact. Too often, excessive explanations and complex sentence structures make comprehension more difficult. LLMs can be leveraged to eliminate unnecessary filler sentences and create clearer texts. This is especially crucial in technical documentation, reports, or manuals, where focusing on relevant information prevents overwhelming the reader with unnecessary details. Precision enhances readability and ensures that the message truly resonates.

Relevance Over Completeness

Not every piece of information needs to be spelled out in full. In many cases, referencing established sources is more effective than rehashing well-known content. A compact presentation is often more effective than lengthy explanations in professional communication, user manuals, or formal applications. Unfortunately, some formal applications require a minimum word count, regardless of whether it adds real value. It sometimes feels like bureaucracies equate longer texts with higher quality.

Clear, focused communication also benefits business relationships, as streamlined messaging saves time and ensures that key points are understood. In client interactions, for example, delivering a well-structured proposal with clear objectives and actionable steps can prevent misunderstandings and facilitate quicker decision-making. Similarly, within teams, concise project updates and meeting summaries help align everyone without unnecessary back-and-forth. In customer service, providing direct yet empathetic responses enhances the user experience, ensuring customers feel heard while receiving the essential information they need.

This principle is equally valuable in everyday family life. As a father of two children, I’ve learned that precise communication makes everything easier. Children process information differently than adults—too many details can overwhelm them or obscure the core message. If they want to know more, they ask. By keeping explanations straightforward, I can avoid misunderstandings and give them exactly the information they need at that moment. This approach is helpful in many aspects of life.

Clarity Over Complexity

Language should always be adapted to the target audience. Complex jargon and convoluted sentence structures rarely improve comprehension. True expertise is demonstrated not through unnecessary complexity but through the ability to convey information clearly and effectively. An expert in a specific field may require precise technical terminology, whereas beginners or laypersons benefit from more accessible language. Seniors also appreciate well-structured and straightforward explanations, while tech-savvy readers might prefer direct and to-the-point wording. LLMs can help simplify unclear passages and tailor language to the intended audience on demand.

Effective writing is not about using as many words as possible but about conveying the essence of a message as clearly and understandably as possible. LLMs are a powerful tool for structuring, optimizing, and refining texts. However, their true strength lies not in generating more content but in focusing on what truly matters. Those who prioritize clarity and precision save time and ensure their message is received and understood.